Sharing Documents and Collaboration Options You can also select files to upload from your Dropbox business online page which gives various options including Create new file, Upload files, Upload folder, New team folder, New shared folder, New folder, show deleted files, and view in Admin console. You can access and directly drag and drop files from your desktop, which feels like the most natural extension of the desktop user interface (UI). Populating Dropbox Business folders with your own files is easy as there are various ways to upload files depending on how you prefer to work. There's also a folder for deleted files you can restore them at any time, which brings a safety net convenience to the system. You can request files from anyone via email even if they don't have a Dropbox account (for instance, a client or contractor who is not a part of your staff). Here, you can add files and folders, share files and folders, and send file requests. The user dashboard shows all of your files and folders, including the team folder managed by the admin. As an admin, you can restrict sharing documents and links to external users, and allow or block commenting or user requests on files. On the left-hand side of the screen, you can access activity logs, sharing settings, view your team folder, set up groups, and visit the help center. As an admin, you can see how many team members you have, as well as pending invites and remaining licenses (the free trial includes five). You can always revisit this tour by clicking the question mark at top of any page.ĭropbox Business has a simple dashboard. There, you'll see some tips on using features such as inviting and managing members, accessing settings, and monitoring activity usage across your team. Once set up, you can start inviting team members and collaborators right away or go straight to your admin console. To create an account, you have to supply your contact details, create a password, and provide payment information, team name, company size, the number of users, and then agree to Dropbox's Terms of Service. The third plan is the custom-quoted Enterprise plan, which includes enterprise mobility management (EMM), network control, and more customized solutions whose pricing will vary depending on what a business needs. The Dropbox Business Advanced plan also enables businesses to have a billing administrator separate from a content administrator. Dropbox Business' Advanced plan ($20 per user per month) gives you the unlimited storage of the Standard plan and adds advanced admin controls and security features, including device approvals and SSO. Your trial will automatically upgrade to the paid plan after the 30 days if you don't cancel.ĭropbox Business starts you at 3 terabytes (TB) of storage but you can request more at no additional cost if you happen to reach that limit. You can try out the Standard plan for 30 days but you'll need to provide a credit card or PayPal payment information first. The Standard plan gives you unlimited storage, administrator tools, and user management, unlimited deletion and version history, and a suite of collaboration tools. If you move up the plan ladder, then you'll find a variety of different capabilities. New features include the ability to Remote Wipe folders or files from lost or compromised PCs, as well as a comprehensive Smart Sync function that ensures the latest versions of locally stored as well as cloud saved files can sync automatically. This is why it now falls behind our Editors' Choice selections that have since ramped up file editing and real-time collaboration features from last time we reviewed them.ĭropbox Business is versatile enough to serve as a document management (DM) tool. Compared to Google Drive Enterprise and Editors' Choice selection Microsoft OneDrive for Business, which both offer quick view and editing, Dropbox Business has a long way to go in offering file editing. While storage and sharing are the strong suits of Dropbox Business, the ability to view or edit files inline or from within Dropbox is quite limited. Dropbox Business eases the burden of IT staffers who have to assign and manage permissions, device approvals, and Single Sign-On (SSO). With three tiers, namely Standard, Advanced, and Enterprise, it extends way beyond being just an online repository of files and documents with various business-focused features and tools that add a lot of value. Dropbox Business begins at $12.50 per user per month for the Standard plan and is an excellent cloud storage service that fits the needs of most small to midsize businesses (SMBs).
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